Finance Officer

Requisition ID: req51557

Job Title: Finance Officer

Sector: Finance

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Abuja, Nigeria

Work Arrangement: In-person

Job Description

SCOPE OF WORK: Job Summary

The Finance Officer report to the Senior Finance Manager in Abuja, He/she is the focal person for finance in Abuja and is responsible for preparing financial statements, maintaining cash controls. The Finance Officer must work within the Financial Manual of IRC, Tax Policies, and Procedures and in compliance with all National Acts and Legislation.

Responsibilities

• Managing all aspects of day-to-day operations of accounting department in head office.
• Submit fully reconciled cash and bank accounts to box on or before 2^nd day of every subsequent month.
• Review all payment documents for proper and adequate back up before processing to INTEGRA.
• Ensure bank and cash reconciliations are prepared daily, weekly, and monthly.
• Liaison with Logistics, Administration and prepare commitment lists every month for financial obligations completed but not captured in financial reports for accrual purposes.
• Preparer bank and cash reconciliations for the Abuja office by 2nd of every month.
• Ensure that statutory deductions are paid on time to avoid any penalty.
• Forward to the payroll Administrator every month, outstanding personnel advances and charges related to D7 for recovery. Ensure that advances taken in each month are liquidated appropriately.
• Participate in monthly close out activities as assigned.
• Conduct a time sheet audit for head office from time to time.
• Reconcile the UNHAS balance sheet account for accurate balance monthly.
• Ensure assigned PO invoices and Non-Po invoices are prepared and payments made within 10 days of receipt of invoices.

Personnel Management

• Serve as technical resource person for the accounting department.

Administrative duties

• Involve in activities done daily in the Accounts department.

Logistics duties

• Review all POs and Non-POs for proper coding and budget adequacy before approval and processing to INTEGRA.

Finance/Budgeting

• Act always in accordance with local law and standards of accounting practice.
• Review with the objective of gaining a clear understanding budget guidelines and instructions.
• Review funding allocations to enable proper guidance to programs and proper coding.
• Provide training to program staff on finance issues.
• Receptive to training provided and to develop his or her technical and professional competence.

Security/Communication

• Communicate with Finance head office on security issues within the office and outside the office.
• Report to the Finance Coordinator any irregularities that occur within the IRC office, staff compound and sites on policy and procedures.

Coordination

• In coordination with supervisor, conduct appraisals for staff in the department.

Common duties

• Attend and participate in trainings identified/organized by your supervisor.
• Follow any new procedures and guidelines designated in circulars from Country Director
• Report any violations of the IRC Sexual Abuse and Exploitation Code of Conduct (in-country and World-wide) as per the IRC reporting mechanism. The reporting of violations is an obligation on the part of all staff members.
• Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of refugees and other Safeguarding violations by IRC and other humanitarian workers.
• Perform any other duties as may be assigned by your supervisor.

Qualifications

• Bachelor’s degree in accounting from recognized College/Institutions.
• Minimum of three (3) years of accounting experience.
• Computer literate with considerable experience in excel, accounting package knowledge (ERP system) will be an added advantage.
• The candidate should be mature, with stable personality and ability to maintain confidentiality.

• Standard of Professional Conduct: IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct.  These are Integrity, Service, Accountability and Equality.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.
• Commitment to Gender, Equality, Diversity and Inclusion: IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting.
• Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.
• Employment Gaps: We welcome applicants with varied career paths and recognize that a gap in employment does not define a candidate's potential. We value transferrable skills and are committed to investing in the growth and development of our team members. We encourage applicants to highlight any relevant skills or experiences they have acquired, even if they were not gained in a traditional work setting.
• Compensation and Benefits: IRC strives to provide externally competitive and internally equitable Compensation and Benefits programs that attracts, motivates, and retains employees that deliver strong performance while demonstrating the IRC Way Standards for Professional Conduct.
• Equal Opportunity Employer: IRC is an equal opportunity employer and we value diversity and inclusion. We do not discriminate on the basis of race, nationality, ethnicity or tribe, gender, age, religion, caste, sexual orientation, differently abled, geographic origin, marital status, veteran status and cultural background (or any other characteristic protected by law). We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.