Project Management Office (Global Shared Services) P3 - Rome, Italy

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

Are you an Project Management Officer interested in further developing your professional experience while contributing to ending global
hunger? Are you passionate about helping those in need? Would you like to join a global organisation investing in its people?

If so, an exciting & fulfilling career awaits you! Join our diverse and passionate team that works on varied and international projects directly contributing to saving & changing millions of lives around the globe.

DEADLINE FOR APPLICATIONS

26 May, 2024 (11:59 PM, Rome time).

ABOUT WFP

The United Nations World Food Programme (WFP) is the world’s largest humanitarian organization, humanitarian agency fighting hunger worldwide. The mission of
WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest
and most vulnerable, particularly women and children, can access the nutritious food they need.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams,
selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and
working with partners to save and change the lives of those WFP serves

To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate
• WFP offers a highly inclusive, diverse, and multicultural working environment
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement)

ABOUT MANAGEMENT SERVICES DIVISION AT WFP

The Global Shared Services (GSS) Project Management Officer (PMO) is located in HQ and reports to the Chief of Business Development and Digital Transformation (MSDD) within the Management Services Division (MSD). The position is responsible for leading the definition of the strategy and vision for Global Shared Services within the Management Services function at WFP and leading and coordinating their implementation through project management.  

This role requires project management and business and analytic skills, relationships management, client orientation, strategic and operative communications, planning and organizing, budget management, digital transformation savviness, innovation mind-set and change management drive.

THE ROLE

The role is to drive and steer the build and development of internal Global Shared Services globally in Management Services at WFP advising on the objectives and Shared Services Strategy and ensuring that all systems and processes necessary to support their operations and objectives are in place.  

The role is to identify opportunities for business growth and partnerships, not only in WFP, encompassing the cultivation of financial support through fundraising endeavours within the private sector. 

The role is to ensure the financial sustainability of the GSS by creating financial models together with relevant financial partners and control and report on the deliverables in line with the set target and budgets. 

KEY ACCOUNTABILITIES (not all-inclusive)

Within delegated authority, the MSD Global Shared Services PMO P3 will be responsible for the following duties: 

• Define the plan for Global Shared Services with a view to create an efficient, effective and sustainable GSS structure for the provision of functional services leveraging market knowledge of leading practices in shared services. 
• Translate the GSS strategy into the GSS global transformation roadmap of projects and initiatives required to deliver GSS strategy, long and medium terms plans. Initiatives cover all aspects of the GSS operating model (Delivery Model, Service Management, Process, People, Technology, Data). 
• Identify change and communication requirements based on the implementation of GSS strategy and transformation roadmap. Translate requirements into activities for the GSS Change and Communications team. 
• Coordinate the financial sustainability of the GSS by creating financial models together with relevant financial partners and monitoring deliverables in line with the set target and budgets. This includes circulars, directives and decision memos relating to establishment of specific financial mechanism in support to GSS.   
• Oversee GSS budget and financial resources in line with set objectives and timeline, ensuring adherence to guidance and policies, and provide financial analysis and advice to optimize resources. This will include: 
• Preparation of budget plan and scenarios, 
• Overall budget monitoring and tracking, including preparation of quarterly budget review and reporting, 
• Preparation of related documentation (KPIs measurement, Annual Performance Plan, Risk Register), 
• Identify efficiencies and cost savings to become more efficient and effective and ensure return on investment. 
• Ensure the financial sustainability of the GSS by identifying opportunities for business growth and partnerships through fundraising endeavours within the private sector. 
• Support performance improvement and informed decision-making through the provision of reporting and analysis capabilities. 
• Provide guidance to the unit team as well as performance management to promote teamwork, a client- centric mindset and excellence in service delivery. 
• As part of the project management role, coordinate the transition from WFP Fleet Centre to UN FLEET, the global shared services led by WFP and UNHCR for leasing of efficient and sustainable light vehicles within UN system. 
• Other duties as required. 

QUALIFICATIONS & KEY REQUIREMENTS

Education: 

You have:

• Advanced University Degree (Master's Degree or equivalent) in Business/Public Administration, Finance, Economics, Management or First University degree with additional years of related work experience and/or training/courses. 

Experience:    

You have:

• At least 5 years or more of postgraduate professional experience relevant to financial analysis and cost recoveries.
• Proven ability to lead change management initiatives and ensure stakeholder engagement and support.

Language:

You have:

• Fluency (level C) in English language. 
• Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or Portuguese (a WFP working language) is desirable. 

MORE ABOUT YOU

• Experience in identifying cost-saving opportunities and efficiencies and strategically optimising resource allocation. 
• Familiarity with managing cross-functional teams to ensure operational continuity.   
• Ability to work with senior management and inform decision-making processes. 
• Experience in coordination and advisory positions. Broader experience is required in performance planning and monitoring, project management, and support with senior-level management.  
• Experience in fostering strategic partnerships to support the success and expansion of shared service operations. Previous experience in working within the UN system and particularly with the UN Reform governing bodies is a strong asset.

DESIRABLE SKILLS

• Proven interpersonal skills and the ability to foster relationships and influence decision-makers. 
• Cross-functional knowledge of operations, a problem-solving mindset, information analysis skills, presentation and reporting skills. 
• Comprehensive skills in business data analysis and setting KPIs for continuous iterative exploration and investigation of past business performances to gain insights to drive business planning. 
• Ability to critically review and analyse concepts and policies relating to different areas. 
• Ability to produce clear and concise briefing papers and written materials quickly, including policy documents, briefings and presentations for senior management. 
• Ability to use Excel and produce budget and financial analysis.  
• Excellent PowerPoint and illustrative skillset.  
• Strong time management skills with an ability to plan and anticipate requirements, problems and obstacles and an ability to handle competing priorities successfully and to work to tight deadlines. 
• Ability to work with multicultural teams of different backgrounds and expertise, to deliver as one toward common operational goals. 

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behaviour that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

TERMS AND CONDITIONS

• A Limited Fixed-Term Appointment (LFT) position is a non-mobile staff appointment in the international professional category for the initial period of 2 years, with the possibility of extension up to 4 years.
• WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, relocation entitlement, travel, visa and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, a pension plan, and medical insurance. For more information, visit https://icsc.un.org/.
• The selected candidate will be required to relocate to Italy, Rome which is a family duty station to take up this assignment.
• Please note that internally, the position will be referred to as "Project Management Officer P3".

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process.
Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at wfprecruitment@wfp.org in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service