Project Administrative and Finance Assistant
Philippines
- Organization: FAO - Food and Agriculture Organization of the United Nations
- Location: Philippines
- Grade: Consultancy - Consultant - Contractors Agreement
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Occupational Groups:
- Operations and Administrations
- Administrative support
- Banking and Finance
- Project and Programme Management
- Closing Date: 2024-05-28
IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
Organizational Setting
For more than four decades, the Food and Agriculture Organization of the United Nations has been working with the Government of the Philippines, civil society, community-based organizations and the private sector to address challenges in the agriculture, fisheries and forestry sector. Joint efforts have included increasing sustainability in agricultural production, promoting value-adding practices, improving post-harvest management, enhancing productivity and increasing the resilience of agriculture-based livelihoods to natural disasters, climatic hazards, and armed conflict.
Reporting Lines
The Project Administrative and Finance Assistant reports to the ECTAD National Project Coordinator and Assistant FAOR for Administration.
Technical Focus
The Emergency Centre for Transboundary Animal Disease (ECTAD) Country Team is dedicated to working with governments in preventing and controlling emerging infectious and zoonotic diseases by working closely with national and international stakeholders in the animal production and health sector. The tasks envisaged for this assignment are to be carried out through the Emergency Centre for Transboundary Animal Diseases (ECTAD), which is currently implementing a number of projects in the country.
Administrative support, financial record keeping, and procurement support are the main responsibilities ensuring coherence with FAO’s policy in finance and operations.
Tasks and responsibilities
The Project Administrative and Finance Assistant shall perform the following tasks\:
• Provide overall administrative support FAO projects being administered at the BAI (OSRO/PHI/080/USA, GCP/GLO/1092/UK, UNJP/RAS/399/EC, OSRO/RAS/001/ROK, and among others);
• Assist in office administration and maintain up-to-date and accurate financial records of all disbursements and receipts related to the ECTAD Philippines;
• Update and maintain electronic and paper filing of relevant administrative and financial information;
• Assist the Project Operations in the preparation of budget revisions;
• Prepare purchase requisitions in consultation with the Project Team, source information for potential local suppliers, facilitate arrangements for inspection and delivery of inputs and supplies, and ensure the timeliness of delivery of all required inputs;
• Submit payment requests for very low value procurement, reimbursements.
• Process payments in accordance with prescribed guidelines for disbursement of Operational Cash Advances (OCA) and Outposted Petty Cash (OPC)
• Provide support in project closure;
• Establish and maintain an inventory of all project properties (equipment, furniture, fixtures, other attractive items and supplies);
• Prepare and submit an end-of-assignment report in English according to FAO’s guidelines; and
• Carry out any other relevant duties within his/her technical competence as may be requested by the National Project Coordinator or the Assistant FAOR for Administration.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• University degree in Accountancy, Business Administration, Management, or other related discipline relevant to the assignment;
• At least three (3) years of experience in accounting/bookkeeping, providing administrative and financial/logistical support to project implementation at the field level;
• Working knowledge (level C) of English and Filipino;
• National of the Philippines
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Ability to work under pressure and adapt to an evolving and complex humanitarian context and within multidisciplinary and different cultural background teams;
• Excellent written and oral communication skills in English and Tagalog;
• General knowledge and skills in the use of standard software, such as MS Office (Word, Excel, Power Point);
• Experience in ERP (Oracle, SAP, etc.) is an advantage.
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
- For additional employment opportunities visit the FAO employment website\: http\://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp
FAO IS A NON-SMOKING ENVIRONMENT
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.