Health Information Management Officer

Requisition ID: req51731

Job Title: Health Information Management Officer

Sector: Monitoring & Evaluation

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Gaziantep, Turkey

Work Arrangement:

Advertisement End Date: 22- May -2024 

Job Description

Job Overview/Summary:

The Health Information Management Officer will be responsible for maintaining the data and information management systems and act as the data focal point for MEAL and health program, as implemented directly or with partners. The Health Information Management Officer will coordinate data and information management between the program, the implementing partners, and the Information Management (IM) Team at the Monitoring, Evaluation, Accountability, and Learning (MEAL) Unit.

Responsibilities:

Generic Responsibilities (80%)

• Ensure that all program data collected include the minimum of information that is required for follow-up and conduction of the Post-Distribution/Delivery Monitoring (PDM) Assessments. E.g. beneficiary numbers.
• Lead on building reporting innovative reporting tools that ensures regular, quality and adequate reporting around program progress.
• Support the formulation of the M&E Matrix and plans to address indicator reporting requirements.
• Support the program and partner staff with use of the new technology systems and tools.
• Deliver training and support field enumerators and partners on data capture, analysis and use.
• Support data capture processes to ensure they are implementation according to plans and agreed standards.
• Work closely with MEAL unit, the Information Management at MEAL, Health Program and the sector IM Officers on conducting regular data reviews.
• Provide analysis of information and data to address reporting requirements.
• Assist in regular reporting for donors and internal reports as required.
• Support the draft of mobile/digital data collection surveys for the field teams.
• Maintain the program specific portion of data capture, analysis, and warehousing platforms, so they are well organized and accessible.
• Systematically review datasets for deficiencies or errors based on data quality SOPs and on correcting any incompatibilities where possible.
• Develop and support in managing the IRC’s information management systems, platforms and databases for the program.

Capacity Building (10%)

• Build the capacity of program and partners’ staff in relevant technical and management competencies.

Communication (10%)

• Support timely information sharing regarding (IM) challenges and needs.
• Conduct regular data review meetings with the partners.
• Coordinate closely with the MEAL team’s (IM) and (T4P) Manager to acquire all relevant and required support.

Qualifications

Education:

• University degree in information management and systems, computer science, data science, epidemiology, biostatistics, healthcare administration, health economics, or a related field

Work Experience:

• Minimum 2 years previous experience working with information systems management, monitoring and evaluation, database development and management; NGO experience an advantage.
• Statistics, data analysis, data-driven computation are all relevant areas of experience.
• Knowledge about the Syrian context is a great advantage.
• Experience in healthcare settings and humanitarian health activities is strongly preferred.

Demonstrated Technical Skills:

• Experience with descriptive data analysis and/or data management.
• Able to think critically about data and information, triangulating and cross-checking data when needed and with minimal guidance.
• Excellent visual design sense regarding clear and accurate presentation of data
• Strong computer literacy with Microsoft Office (in particular, Excel)
• Experience with Mobile Data Capture (MDC) tools and creating MDC surveys.
• Knowledge of clinical databases and clinical coding is an advantage.

Demonstrated Skills and Competencies:

• A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct.
• Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development.
• Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.
• Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.

• Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.
• Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity.
• Curiosity, a desire to continually learn and develop is a must.
• Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.

Language/Travel:

• Fluency in English and Arabic are required, while Speaking Turkish is desired.
• Travel: Up to 15% to field sites in NW Syria as well as attending regional and global workshops and meetings.

Key Working Relationships:

Position Reports to:  Senior MEAL Manager – NW Syria

Position directly supervises: None

Indirect Reporting (If applicable): Field Health Program/IM Team
Key Internal Contacts: MEAL unit - NW Syria, and Health Program - NW Syria

Key External Contacts:IRC Partners

Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.

Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.

Accountability to Clients: IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion: at IRC MENA, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

IRC is committed to creating a diverse, inclusive, respectful and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.