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Regional Officer, Aviation Security and Facilitation


  • Organization: ICAO - International Civil Aviation Organization
  • Location: Paris
  • Grade: Mid level - P-4, International Professional - Internationally recruited position
  • Occupational Groups:
    • Education, Learning and Training
    • Aviation and Air traffic (planning/management/services)
    • Security and Safety
  • Closing Date: Closed

Org. Setting and Reporting
The European and North Atlantic (EUR/NAT) Regional Office in Paris, France, is primarily responsible for maintaining continuous liaison with the States to which it is accredited (56 Contracting States) and with appropriate international organizations, regional civil aviation bodies and UN Agencies and programmes. The Regional Office ensures interregional coordination and promotes the timely and harmonized implementation of ICAO Strategic Objectives, policies, and decisions. The Regional Office also provides technical guidance and assists States with implementation of ICAO Standards and Recommended Practices (SARPs) and global plans related to aviation security and facilitation. The incumbent reports to the Deputy Regional Director (Technical Team Leader), with whom the incumbent consults on complex technical issues. The incumbent will work on aviation security and facilitation and related implementation matters, including technical assistance, concerning the European and North Atlantic area. Specific direction and supervision is ensured by the Technical Team Leader. The approach in her/his work is normally developed jointly between the incumbent, the other experts in the Team, and the supervisor.
Function1 (incl. Expected results) Cooperates closely as a team member of the Regional Office for all aviation security (including cybersecurity), to promote the implementation of ICAO SARPs, the ICAO Global Aviation Security Plan (GASeP), the ICAO cybersecurity strategy and the ICAO Cybersecurity Action plan (CyAP) and the regional roadmap in accordance with established plans and policies, achieving results such as: • Provide support to the European Aviation Security Group (ENAVSECG) and feedback on States’ implementation of ICAO AVSEC/FAL (including cybersecurity) related provisions. • Conduct State-specific gap analyses in line with the GASeP and the CyAP to assist, as required, States in the establishment and management of robust and sustainable aviation security and facilitation implementation and oversight. • Analyse and assess States’ Universal Aviation Security Audit Programme (USAP) results with emphasis on issues raised by various stakeholders and propose technical advice and recommend solutions on such issues. • Act as the regional focal point and counterpart for the ICAO Headquarters (HQ) regarding the development of the annual Aviation Security Training Centres (ASTC) training programme conducted in the ASTCs in the EUR/NAT area. Act as the coordinator for the ASTC training provided in the ASTCs located in the EUR/NAT area and act as focal point for the assessment of nominees for ICAO ΑVSEC training conducted at ASTCs. • Provide training in the ASTCs as required. Function 2 (incl. Expected results) Supports States in the implementation of ICAO policies, provisions and guidance on Facilitation in accordance with Annex 9 (SARPs) and other facilitation programmes, achieving results such as: • Provide continuous follow-up, and foster and initiate actions aimed at achieving compliance. • Participate in needs assessments and provide technical guidance and advice to States, and follow-up with regard to State letters concerning Annex 9 amendments and other facilitation programmes. • Facilitate, support and arrange seminars and workshops aimed at building capacity or addressing specific challenges in the implementation of facilitation programmes and assist in facilitation directly or in partnership with other States and/or facilitation partners. • Provide timely response to requests for information and guidance from States and industries on matters related to facilitation and the ICAO Traveller Identification Programme (ICAO TRIP) Strategy. • Enhance coordination with States and partner agencies with respect to facilitation and all aspects of the ICAO TRIP Strategy, including Machine Readable Travel Document (MRTD) and ICAO Public Key Directory (PKD) matters. • Coordinate assistance projects for States related to the ICAO TRIP Strategy, including the mitigation of vulnerabilities related to breeder documents (birth certificates, national ID cards, etc.), required to implement a secure traveller identification management. • Keep abreast of developments and trends related to travel facilitation in States and organizations in the EUR/NAT area. • Maintain on-going communication and interaction with States on ICAO facilitation policy developments. • Promote the delivery of facilitation training courses. • Assist with coordination and /or participation in facilitation meetings, seminars, workshops and conferences. Function 3 (incl. Expected results) Serves as a focal point in the Regional Office regarding AVSEC/FAL matters (including cybersecurity), requiring a response, achieving results such as: • Effectively liaise and coordinate with the ASF Branch in ATB, other Regional Offices, and relevant international and regional organisations, as mandated, on AVSEC/FAL related matters. • Validate assessments of States’ needs for the effective implementation of ICAO AVSEC/FAL (including cybersecurity) related provisions. • Support and monitor the progress of ICAO implementation support projects and training development that aim to improve States’ effective implementation of AVSEC/FAL related ICAO provisions. • Perform implementation support activities for States, as required, in coordination with ATB, CDI, ENAVSECG, international and regional organisations, States, and other donors. Function 4 (incl. Expected results) Supports activities related to the Universal Security Audit Programme (USAP), achieving results such as: • Perform data collection and exchanges of information with appropriate counterparts. • Review updates on corrective action plans (CAPs) submitted by States. • Monitor the progress made by States in resolving their related deficiencies. • Coordinate with State focal points, appropriate staff from ATB and the Regional Office on USAP related matters. • Support USAP activities, as a team member, if/when required. Function 5 (incl. Expected results) Keeps abreast of developments, including relevant activities of States, international and regional organizations, achieving results such as: • Support the harmonization of regulatory frameworks of various bodies/authorities with a view to achieving the highest possible level of standardization in the implementation of the ICAO SARPs. • Organize, conduct and/or participate in seminars, workshops, meetings, and training to assist States in rectifying deficiencies and enhancing the AVSEC/FAL oversight system. • Act as Secretary to meetings in fields of assigned responsibility and assist, as required, at other meetings. Function 6 (incl. Expected results) Provides support, as part of the technical team of EUR/NAT, to the Regional Director and the Deputy Regional Director (Technical Team Leader), on crisis response activities, achieving results such as: • Collect regional information concerning potential threats to the security and continuity of international civil aviation. • Provide support to the Regional Director and the Deputy Regional Director regarding crisis response activities. • Provide support to the Regional Director and the Deputy Regional Director regarding coordination within the ICAO Secretariat (Regional Offices, Bureaus in HQ), UN System, international organizations, other partner organizations, and States for the development of immediate plans of action in order to assist States in need for crisis response. • Support the Regional Director and the Deputy Regional Director regarding United Nations Country Team's responsibilities related to emergencies/crises. • Provide support in the development and maintenance of the Regional Office Business Continuity Plan. Function 7 (incl. Expected results) Provides feedback, as part of the EUR/NAT Technical Team, on States’ challenges and priorities with respect to the global AVSEC/FAL (including cybersecurity) work programme, achieving results such as: • Collect regional information concerning issues and challenges faced by States and others in the implementation of International Standards and Policies. • Monitor and encourage State responses to ICAO State Letters related to AVSEC/FAL (including cybersecurity) matters. • Provide guidance to States on proposed amendments to SARPs during the consultation phase with States. • Support the Regional Director and the Deputy Regional Director, through the appropriate regional mechanisms, in providing information to ICAO HQ on regional priorities, including information on regional and national issues that should be considered. Function 8 (incl. Expected results) Performs other related duties, as assigned.
Professionalism: Advanced knowledge of the ICAO provisions related to AVSEC/FAL (Annex 17 and Annex 9) including cybersecurity. Knowledge of the ICAO work, the GASeP and CyAP as a framework for implementation of Annex 17 standards. Furthermore, good awareness of regional implementation activities. Advanced knowledge of civil aviation issues and familiarity with the work of other related international organizations. Advanced knowledge of tools used for project management and monitoring of AVSEC/FAL related activities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Commitment to continuous learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.
Essential • An advanced-level university degree in aviation, law, international relations, risk management, or a related field, is required. A first- level university degree, in combination with two (2) additional years of qualifying experience in aviation, law, international relations, risk management, or a related field, may be accepted in lieu of the advanced university degree.
Job - Specific Qualification
Not available.
Work Experience
Essential • A minimum of seven (7) years' experience reaching managerial level related to AVSEC/FAL and security oversight, preferably with a State civil aviation authority, is required. • Experience in participating in international civil aviation meetings, is required. • Hands-on experience with personal computers and contemporary software, including project management skills, is required. Desirable • Experience working within a large aviation-related international organization, is desirable. • Experience in aviation cybersecurity, is desirable. • Experience in conducting AVSEC/FAL related training courses, seminars, workshops, etc., is desirable • Experience in project management, is desirable. • Certification as a USAP-CMA auditor, is desirable. • Certification as an AVSEC instructor, is desirable.
Essential • Fluent reading, writing and speaking abilities in English, is required. Desirable • A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish), is desirable.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 “Achieve gender equality and empower all women and girls.” Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher level categories. It should be noted that this post is to be filled on a temporary basis for an initial period of 1 year (first year is probationary for an external candidate). ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization, in accordance with the provisions of the ICAO service code. ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions. ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC). The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered. Remuneration: Level P-4 Net Base Salary per annum + Post Adjustment (net) per annum(*) USD $77,326 + USD $47,400 (*) Post Adjustment is subject to change.
United Nations Considerations
In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis. Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
ICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.
This vacancy is now closed.
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