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Finance Assistant

Kharkiv

  • Organization: DRC - Danish Refugee Council
  • Location: Kharkiv
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Banking and Finance
  • Closing Date: Closed

Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations. 

DRC has been operating in Ukraine since 2014, currently DRC employs over 700 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context. 

DRC is currently looking for a Finance Assistant in Kharkiv.  

About the job 

Under the management Finance Team Leader, the Finance Assistant is responsible for providing overall finance and daily administrative functioning of the DRC Kharkiv office and the implementation of DRC program activities in the area of responsibility.

Main responsibilities:

  • Prepare payments made in cash, by check or via bank transfers in the existing DRC forms.
  • Maintain the cashbox, currency exchange, cash count, work with cash in secure and confidential manner.
  • Prepare the request for money to be transfer to the bank account.
  • Create Expenses in Dynamics ERP system, create Dynamics Journals, book cash transaction or other needed batches to Dynamics.
  • Ensure to update Expense Journals in Dynamics (ERP system) create Dynamics Journals, book cash transaction or other needed batches to Dynamics.
  • Cashbooks in Excel on a daily basis to reflect the actual status of existing cash count and bank balance in all currencies.
  • Provide proper Cash Book supportive documentation, ensure to finalize the soft and hard version of supportive documents in the Cash Book
  • Submit Bank statements and signed Cash Counts and Cash Books to TL/SSM before the 5th of each calendar month.
  • Ensure that advances and deposits are issued based on relevant approval and is settled according to DRC procedures, within 4 weeks after expenses had been occurred.
  • Assist with audit in each project per request.
  • Ensure usage of relevant budget line and project when cost booking takes place.
  • Validate and sign Purchase Requisitions and Request for Payments from Finance side.
  • Ensure that the cost description in the journals and cashbook and that the quality of the journals and cashbook overall meets the DRC internal guidelines.
  • Ensure that DRC internal and donor specific procurement guidelines and procedures pertaining to conflict of interest and the international code of conduct are followed, enforced and met.
  • Ensure proper filing system for financial documents.
  • Ensure that scanned vouchers are sent to archive regularly.
  • Ensure that all documentation is prepared in a transparent and accountable manner.
  • Provide the scanned vouchers and store on server on a regular basis. Attach scans to Dynamics batches.
  • Actively take part in harmonization of operational work: sharing with ideas, creating tools, updating guidance etc;
  • Providing other finance support as requested.
  • Understand, and ensure the observance of the DRC Code of Conduct.

About you 

To be successful in this role we expect you to be accuracy in paperwork and commitment to learning and implementing organizational policies and procedures

Required:

  • Fluency in Ukrainian or Russian
  • University degree in the related field or equivalent (Finance, Economy)
  • Minimum of 2 years of experience in finance or equivalent.
  • Analytical mindset, attention to detail, communicability, financial literacy

Desirable:

  • English proficiency preferred
  • Experience working in an NGO will be an advantage
  • MS Excel and Word skills, experience with ERP systems is desirable

All DRC roles require the post-holder to master DRC’s core competencies: 

  • Striving for excellence: Focusing on reaching results while ensuring efficient processes.
  • Collaborating: Involving relevant parties and encouraging feedback. 
  • Taking the lead: Taking ownership and initiative while aiming for innovation.
  • Communicating: Listening and speaking effectively and honestly. 
  • Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. 

We offer:
Contract length: 3-month probation period with possible extension 
Level:  I
Designation of Duty Station: Kharkiv
Start date: As soon as possible.

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national staff.

Application process:
All applicants must upload a cover letter and an updated CV (no longer than four pages in English).

Applications sent by email will not be considered.                                                            

Closing date for applications: 30.06.2024.

This vacancy is now closed.
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